JOB DESCRIPTION Position: Property Accountant Location: Albuquerque, NM Reports to: Director of Property Management Experience: Real Estate Accounting experience a real plus to your success. Also great to be familiar with YARDI, MRI, Quickbooks. General Overview The Property Accountant provides direct accounting support to the Director. Primary responsibilities include all general accounting functions for the real estate portfolio. Accounts Receivable • Post cash receipts daily. • Print and review Delinquency Report on the 5th, 10th, and 15th of every month. • Contact tenants with overdue balances on the 10th of every month. Prepare and send late letters to tenants on a monthly basis. • Handle billing inquiries. • Research account balances and reconcile as required. • Discuss with Director of Property Management to recommend late charge assessments. Calculate late fees in accordance with tenant leases. • Prepare billing adjustments. • Calculate tenant maintenance re-bill charges and utility sub-meter charges. • Run Rent-Up report for Director of Property Management approval. Once approved, prepare and mail out monthly billing statements. • Maintain tenant information in MRI, Quickbooks and/or YARDI • Review rent roll for accuracy. Prepare Rent Roll reconciliation for monthly owner’s report. • File all accounts receivable documents according to policy. Accounts Payable • Supervise matching invoices with purchase orders and packing slips, verifying invoice amounts to purchase orders, researching discrepancies and ensuring invoices for contracted services correspond to contract rates. • Supervise the stamping and coding of invoices for Manager’s approval. Process invoices in accounting system, print out checks and present for signature. • Supervise mailing checks to vendors weekly. Verify amount, payee, and address on check. Ensure appropriate number of signatures is on checks. Supervise filing original invoices. • Supervise purchase order system including matching to invoices, researching open purchase orders over 60 days, tracking purchase orders and filing. Ensure staff compliance. • Research previous balances for all invoices as received to verify amount to be paid. Follow up on any vendor calls regarding unpaid invoices. • Request vendor W-9 information from new vendors and forward to centralized accounting for input into accounting system. • Maintain and reconcile petty cash disbursements. • File all accounts payable documentation. • Submit requests for security deposit refunds to Director of Property Management. Capital and/or Funding Draws • Initiate draw requests and process to facilitate payment of AP and/or capital project invoices. • Track commissions, tenant improvements and building improvements. • Reconcile Tenant Improvements and bill back overages accordingly and collect appropriate construction fees. Monthly Accounting and Reporting • Perform all accounting processes per client and GAAP standards. • Print monthly accounting reports and verify accuracy. Make sure everything ties and balances to the G/L. • Determine all accounting adjustments and journal entries and input into appropriate accounting system as appropriate. • Complete all bank reconciliation’s for inclusion in the monthly owner’s report. • Review and submit monthly and non-recurring accruals to the Director of Property Management for approval. Once they are approved, enter all accruals into system. • Distribute reports to Director of Property Management for monthly owner’s report. Maintain property copy of financials. • Coordinate and assemble the monthly owner’s report within the established deadline. • Prepare security deposit reconciliation each month. • Calculate management fees each month, and pay fees from the appropriate accounts • Prepare and review all Engineering billback worksheets and prepare invoices for payment. • Responsible for generating all disbursements to property owner. • Responsible for all monthly closing activity in the appropriate system. Budgets • Assist the Director of Property Management with preparation of the operating expense estimates for the annual budget. • Enter all budget information into the appropriate program (Excel, YARDI, Quickbooks, and/or MRI). Operating Expenses • Prepare and/or assist with all operating expense reconciliation’s and expense estimates for review by the Director of Property Management within the established lease guidelines. • Once expenses are approved, enter all billings into the billing system. • Prepare and send out all operating expense billings. • Maintain all operating expense files in accordance with MetLife and Jones Lang LaSalle policies. Other • File all accounting related reports and documents. • Assist internal and external auditors. • Other duties as assigned. Centralized Accounting • Thoroughly review monthly financials (general ledger, balance sheet, statement of operations, bank reconciliations, etc.) for errors or omissions. Analyze statement of operations for accuracy. • Review and approve bank reconciliations. • Set up new vendors • Process 1099’s at year end • Issue weekly check run • Review checks to verify signature requirements have been met. • Participate in twice monthly conference calls with Director of Property Management EMAIL RESUME AND COVER LETTER TO POSTER Location: Albuquerque Compensation: Commensurate with experience Principals only. Recruiters, please don't contact this job poster. Please, no phone calls about this job! Please do not contact job poster about other services, products or commercial interests. newmexico