Requisition # 090602 Posted: 6/24/2009 until filled (first review date 7/7/09) Status: Full-time, Non-Exempt Reports To: Controller SUMMARY: The Accounts Payable Technician assists the Controller in general accounting duties. The Accounts Payable Technician is responsible for database input, research, invoices, purchase orders and checks. ESSENTIAL FUNCTIONS:  Review purchase requisitions for proper coding  Check all purchase journals, correct and post journals  Check all non-manual check registers  Check travel, per diem, expense reports and mileage reports to be paid  Bank ACH transfers  Code and enter invoices into accounting system  Once a month Board stipend, make out expense reports for BOD, direct deposit or hard check, enter information into accounting system  Keep database on BOD stipends and taxes.  Keep database on all non board members, fees and tax payments  1099’s - balance ledgers, print reports, print 1099’s  Complete and process travel and per diem for all Koht’aene Enterprises Co. LLC employees  Keep track of travel advances and do the travel expense reports after travel has been completed  Keep a file of all inter-company invoices  Code all phone and cell phone bills  Set up vendors in accounting system  Balance invoice statements  Process purchase orders from Construction department  Reconcile invoices against purchase orders to create receiving entry and reports  Input invoices from purchase orders  Reconcile General Ledger accounts, statements and invoice balances  Input multi-company invoices without purchase orders and review approvals  Reconcile and process multi-company petty cash accounts, per diem forms and expense reports  Select and cut checks, attach back up and have authorized signatures  File and research  All other duties as assigned by Controller CORE COMPETENCIES:  Accounting – The individual has the ability to analyze, code and balance construction job costing basis accounts; analyze, code and process invoices; and manage procedures for multiple contracts/companies in a variety of locations.  Adaptability - Adapts to changes in the work environment; manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays or unexpected events  Dependability - Follows instructions, responds to management direction, takes responsibility for own actions, keeps commitments, commits to long hours of work when necessary to reach goals, completes tasks on time or notifies appropriate person with an alternate plan  Ethics - Treats people with respect; keeps commitments, inspires the trust of others, works with integrity and ethically, upholds organizational values  Initiative - Volunteers readily, undertakes self-development activities, seeks increased responsibilities, takes independent actions and calculated risks, looks for and takes advantage of opportunities, asks for and offers help when needed  Judgment – The individual displays willingness to make decisions, exhibits sound and accurate judgment, supports and explains reasoning for decisions, includes appropriate people in decision-making process and makes timely decisions. Works well under pressure  Motivation - Sets and achieves challenging goals, demonstrates persistence and overcomes obstacles, measures self against standard of excellence, takes calculated risks to accomplish goals  Oral and Written Communication – The individual speaks clearly and persuasively in positive and negative situations, listens and gets clarification, responds well to questions, and participates in meetings. Writes clearly and informatively, varies writing style to meet needs, presents numerical data effectively and is able to read and interpret written information.  Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; supports affirmative action policies and respects diversity  Planning/Organizing – the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans, plans for additional resources, sets goals and objectives, organizes or schedules other people and their tasks, develops realistic action plans, has ability to manage multiple priorities and projects simultaneously, has ability to work long hours and weekends to meet a deadline, can work on short-term assignments with tight deadlines while managing multiple tasks and projects  Problem Solving – The individual identifies and resolves problems in a timely manner and gathers, analyzes and interprets both financial and general business information skillfully  Professionalism - Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments  Safety and Security – The individual actively promotes and personally observes safety and security procedures, determines appropriate action beyond guidelines, reports potentially unsafe conditions or behaviors and uses equipment and materials properly QUALIFICATIONS:  High school diploma or GED  Three years of experience in Accounts Payable and accounting software systems  Familiarity with the Small Business Administration’s 8(a) Program preferred Location: Anchorage Compensation: DOE OK to highlight this job opening for persons with disabilities Principals only. 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