Kohtaene Enterprises Company, LLC - www.kohtaene.com
Requisition # 090601
Posted: 6/22/2009 until filled (first review date 7/5/09)
Job Title: Technical/Proposal Writer Job Location: Anchorage, AK
Status: Full-time, Exempt Reports To: Business Manager
SUMMARY:
Prepare, disseminate, and ensure orderly safeguard of technical documents. Support the writing of technical documents and proposals. Provide technical editing by reviewing grammar, writing styles, and syntax to produce quality materials. Support rewrite to ensure quality deliverables and technical reports, as required. Create, develop, plan, write, edit, review, and/or produce original proposal responses and other documents as needed.
ESSENTIAL FUNCTIONS:
Work co-operatively as a team mate to help subject-matter-experts (SMEs), capture managers, and proposal staff to design, write, review, and produce high-quality, timely, winning proposals
Copy edit proposals and related documents for completeness and compliance with editorial standards and for proposal formatting/composition
Coordinating proposal reviews, ensuring compliance with solicitation requirements
Review, edit, and format draft technical proposal material prepared by SMEs into clear, concise, compelling proposal text and illustrations concepts
Interact with SMEs to ensure the accuracy of documentation
Take on extensive rewriting and editing assignments in addition to draft writing
Prepares presentation by evaluating text, graphics, and binding; coordinating printing
Ensuring that cost information is accurately presented
Providing support for construction of bid grids as necessary
Accomplishes organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments
Maintains quality results by using templates; following proposal-writing standards including readability, consistency, and tone; maintaining proposal support databases
Maintaining boilerplate material inventory
Assist with, design, implement and/or manage other documents or projects as assigned
Additional functions for Level II
Meets proposal deadline by
o Preparing proposal schedules by establishing priorities and target dates for information gathering, writing, review, and approval
o preparing proposal outlines
o preparing compliance matrices
o entering and monitoring tracking data
o coordinating requirements with contributors; contributing proposal status information to review meetings
o transmitting proposals
Develops proposal by assembling and/or writing information including project nature, objectives/outcomes/deliverables, implementation, methods, timetable, staffing, budget, standards of performance, and evaluation; writing, revising, and editing drafts including executive summaries, conclusions, and organization credentials
Create new content for management, past performance, quality control, and staffing sections based on research
Perform contract administration duties to track RFI and new business proposals
Determines proposal concept by identifying and clarifying opportunities and needs; studying requests for proposal (RFPs); attending strategy meetings
Gathers proposal information by identifying sources of information; coordinating submissions and collections; identifying and communicating risks associated with proposals
Obtains approvals by reviewing proposal with key providers and project managers
Improves proposal-writing results by evaluating and re-designing processes, approach, coordination, and boilerplate; implementing changes
KNOWLEDGE, SKILLS & ABILITIES:
Analytical The individual synthesizes complex or diverse information
Delegation The individual delegates work assignments, gives authority to work independently, sets expectations and monitors delegated activities
Judgment The individual displays willingness to make decisions, exhibits sound and accurate judgment and makes timely decisions. Works well under pressure.
Oral and Written Communication The individual speaks clearly and persuasively in positive and negative situations, demonstrates group presentation skills, prepares and delivers written reports, conducts meetings and negotiates with employees, subcontractors and clients. Possesses strong influence-management, negotiation, leadership and assertiveness skills. Strong command of the English language and demonstrated editing skills.
Planning/Organizing the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans; has ability to manage multiple priorities and projects simultaneously; ability to work long hours and weekends to meet a deadline; ability to work on short-term assignments with tight deadlines while managing multiple tasks and projects
Problem Solving The individual identifies and resolves problems in a timely manner and gathers, analyzes and interprets both financial and general business information skillfully
Project Management The individual displays intimate knowledge of project management tools, procedures and the technical and administrative aspects of all phases of project management. Must be able to meet deadlines with tight turnaround schedules.
Quality Management The individual looks for ways to improve and promote quality and demonstrates accuracy and thoroughness
Regulatory The individual maintains a working knowledge of applicable federal, state and local laws, regulations, codes and ordinances.
Reporting - Highly experienced in advanced features of MS Word with knowledge of other software tools such as MS PowerPoint, MS Project, MS Excel and Visio. Graphics design software experience highly encouraged.
Safety and Security The individual actively promotes and personally observes safety and security procedures and uses equipment and materials properly
Teamwork - Focuses on solving conflict, not blaming; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others' ideas; tries new things; Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed
Travel - Ability to travel in / outside of Alaska
QUALIFICATIONS:
Three years of hands-on writing, editing or proposal writing experience
BA or BS in Journalism, English, Technical Writing, Communications or Public Relations
Military, government or federal exposure preferred
Applicants will work on federal government proposals; therefore, a U.S. citizenship is required.
Requirements for Level II
Five years of proposal writing experience
Two years of experience in responding to federal requests for proposals. Experience should be related to writing and developing technical information for responsive bids
BA or BS in Journalism, English, Technical Writing, Communications or Public Relations. Masters degree preferred
Location: Anchorage, AK
Compensation: DOE
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