Koht’aene Enterprises Company, LLC is looking for a Contract/Project Specialist (Requisition # 090603). Salary is DOE. Position is full-time, non-exempt and is located in Anchorage, AK. This position is open until filled. Application review will begin on 7/10/09. e-mail: hr@kohtaene.com Phone: 907-334-9255 www.kohtaene.com JOB SUMMARY: Works Corporate Project Manager and the Project/Site Managers to ensure completion of timely contract reporting requirements; change order preparation; submittals; subcontract pay requests, payments, and lien waivers; Operations and Maintenance Manuals production; and final close-out documents. ESSENTIAL FUNCTIONS: • Assists with pre-award acquisition planning and documentation • Assists with soliciting, planning, negotiating, administration and close out of new contracts • Provides administrative support on contracts while developing technical expertise • Prepares new contract binders after each new award and maintains and updates accordingly to include subcontract information • Assists with preparing billings for contracts • Processes contracts through required approval processes; resolves issues as needed • Assists Project/Site Managers in the preparation of post-award contract documents, change orders, submittals, payment requests, and other documentation from award to close-out • Administers contracts by tracking deadlines, performance, and other legal requirements of the contract • Participate in start-up meetings for each project, contribute to establishment and maintenance of time and events schedules, and provide weekly updates on each initiative to Corporate Project Manager/Estimator. Makes presentations, as needed • Contribute to progress of multidisciplinary project teams to ensure within-budget, on-time, on-strategy performance • Updates, tracks, and ensures accuracy of a variety of electronic and paper files, records, reports, and related contract and legal documents. Examples include: o Subcontract log o Contract filing system index o Accurate tracking and timely submission of all awarded contract documents and modifications for all binders o Log with contract and modification numbers, dates, and amounts • Establishes and maintains an active network of professional contacts • Performs other duties as assigned CORE COMPETENCIES: • Analytical – The individual synthesizes complex or diverse information • Delegation – The individual delegates work assignments, gives authority to work independently, sets expectations and monitors delegated activities • Judgment – The individual displays willingness to make decisions, exhibits sound and accurate judgment and makes timely decisions. Works well under pressure. • Oral and Written Communication – The individual speaks clearly and persuasively in positive and negative situations, demonstrates group presentation skills, prepares and delivers written reports, conducts meetings and negotiates with employees, subcontractors and clients. Possesses strong influence-management, negotiation, leadership and assertiveness skills. Strong command of the English language and demonstrated editing skills. • Planning/Organizing – the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans; has ability to manage multiple priorities and projects simultaneously; ability to work long hours and weekends to meet a deadline; ability to work on short-term assignments with tight deadlines while managing multiple tasks and projects • Problem Solving – The individual identifies and resolves problems in a timely manner and gathers, analyzes and interprets both financial and general business information skillfully • Quality Management – The individual looks for ways to improve and promote quality and demonstrates accuracy and thoroughness • Regulatory – The individual maintains a working knowledge of applicable federal, state and local laws, regulations, codes and ordinances. • Reporting - Highly experienced in advanced features of MS Word with knowledge of other software tools such as MS PowerPoint, MS Project, MS Excel and Visio. • Safety and Security – The individual actively promotes and personally observes safety and security procedures and uses equipment and materials properly • Teamwork - Focuses on solving conflict, not blaming; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others' ideas; tries new things; Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed • Travel - Ability to travel in / outside of Alaska QUALIFICATIONS: • High school diploma or GED • Six (6) years of administrative experience, three (3) of which must be within the construction or services industry • Experience working with multiple sites preferred • Experience in project/site support or government contracting preferred Location: Anchorage, AK Compensation: DOE OK to highlight this job opening for persons with disabilities Principals only. 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